Booking software for
village halls and community halls
Manage room hire bookings, recurring hirers, invoicing, and caretaker schedules from one easy-to-use dashboard. Reduce the admin burden on your committee and give hirers a professional booking experience.
Charity & non-profit discount: SpaceHelm offers discounts of up to 25% for registered charities and non-profit organisations. See pricing or contact us to discuss your eligibility.
How most village halls manage bookings
- Booking enquiries by phone and email to a volunteer
- Availability checked on a paper diary or shared spreadsheet
- Invoices sent manually and chased by post or email
- Caretaker told verbally when to open up
- No clear record of income across hirers and event types
What SpaceHelm gives your hall
- Online booking portal — hirers book themselves 24/7
- Automatic booking confirmations and invoices
- Online card payments — no more chasing cheques
- Caretaker schedule sent automatically for each booking
- Clear income records for your annual accounts
Everything a village or community hall needs
Eight modules built for halls run by committees and volunteers.
Online room hire bookings
Let hirers check availability and book rooms online — reducing the admin burden on your committee. Bookings are confirmed automatically with no manual back-and-forth.
Recurring hirer management
Set up weekly yoga classes, monthly committee meetings, and regular hirers as recurring bookings. No need to re-enter them each time — changes apply across the series.
Invoicing & payment collection
Generate invoices automatically and collect payments by card online. No more chasing hirers for cheques or bank transfers — and your treasurer always has an accurate picture.
Caretaker & volunteer scheduling
Assign caretakers and volunteers to bookings so they know when to open up, set up, and lock the hall. Staff see their schedule on any device.
Multi-room management
Running a main hall, a meeting room, and a kitchen? Manage all spaces from one calendar with separate availability and pricing for each.
Meetings & committee scheduling
Schedule committee meetings, AGMs, maintenance visits, and supplier appointments — all in the same system as your hall bookings.
Hirer communications
Send automatic booking confirmations, reminders, and invoices to hirers. Reduce no-shows and late payments without any manual chasing.
Charity & non-profit discounts
SpaceHelm offers discounts of up to 25% for registered charities and non-profit organisations. Contact us to discuss your eligibility.
Simple, transparent pricing
Online bookings, calendar management, invoicing, and email notifications. Everything a village hall needs to get started.
Everything in Starter plus recurring bookings, online payment collection, catering management, and staff rota tools.
Registered charities and non-profit organisations may be eligible for a discount of up to 25%. Contact us to find out more.
How does SpaceHelm compare to Hallmaster?
Hallmaster is a well-known option for village halls and community centres. SpaceHelm offers a more complete platform — including integrated payment collection, catering management, and staff scheduling — at a comparable price point for halls that need more than basic invoicing.
See the full comparisonFrequently asked questions
Is SpaceHelm suitable for a small village hall run by volunteers?
Yes. SpaceHelm is designed to be simple enough for volunteers to use without technical training. The online booking portal handles most of the admin automatically — hirers book themselves, invoices are generated automatically, and caretakers receive their schedule by email.
Can we offer different rates for different hirers?
Yes. You can set different pricing for regular hirers, one-off bookings, community groups, and commercial hirers. Discounts and concession rates can be applied to individual bookings or hirer accounts.
How does invoicing work for hall hire?
SpaceHelm generates invoices automatically when a booking is confirmed. You can require payment upfront or send invoices after the event. Hirers can pay by card online, and the system tracks what's been paid and what's outstanding.
Do you offer discounts for charities and non-profits?
Yes. SpaceHelm offers discounts of up to 25% for registered charities and non-profit organisations. Contact us to discuss your eligibility and we'll apply the discount to your account.
Can we manage both the main hall and smaller meeting rooms?
Yes. You can set up as many spaces as your hall has — main hall, meeting room, kitchen, outdoor area — each with its own calendar, capacity, and pricing. Hirers can book individual rooms or the whole venue.
How does SpaceHelm compare to Hallmaster?
Both platforms serve village halls and community centres. SpaceHelm includes integrated payment collection, catering management, and staff scheduling tools that Hallmaster does not offer. If your hall needs more than basic invoicing, SpaceHelm provides a more complete solution.
Ready to simplify your hall bookings?
Start your free 14-day trial — no credit card required. Set up your hall and start taking bookings in under an hour.