Booking software for
sports clubs
Manage pitch bookings, function room hire, bar events, and staff rotas from one professional dashboard. Prevent double-bookings, collect payments online, and give your members a seamless booking experience.
The problem most sports clubs face
- Pitch bookings managed on a shared spreadsheet
- Function room and bar bookings in a separate system
- Chasing members for payment by bank transfer
- Staff rotas on WhatsApp or paper
- No clear picture of which spaces make money
How SpaceHelm fixes it
- One calendar for all spaces — pitches, courts, function rooms
- Online booking portal for members and external hirers
- Card payments collected at the time of booking
- Staff assignments and rotas built into every booking
- Revenue dashboard showing income by space and event type
Everything a sports club needs
Eight modules built specifically for the way sports clubs operate.
Pitch & court bookings
Let members and external hirers book pitches, courts, and training facilities online — with real-time availability and instant confirmation.
Function room hire
Manage clubhouse and function room bookings for weddings, parties, and corporate events alongside your regular sports bookings.
Bar & event management
Take bar event bookings, manage catering pre-orders, and assign bar staff — all linked to the booking so nothing falls through the cracks.
Online payment collection
Collect deposits and full payments at the time of booking. No more chasing invoices or reconciling bank transfers manually.
Staff rota & assignments
Assign bar staff, groundskeepers, and event coordinators to bookings. Staff see their schedule on any device.
Recurring bookings
Set up weekly training sessions, league fixtures, and regular hirers as recurring bookings — no need to re-enter them each time.
Meetings & supplier scheduling
Schedule ad hoc and recurring meetings with suppliers, bar delivery reps, maintenance contractors, and committee members.
Revenue dashboard
See income by space, event type, and time period at a glance. Understand which parts of your club generate the most revenue.
Simple, transparent pricing
Online bookings, calendar management, invoicing, and email notifications. Everything a smaller sports club needs to get started.
Everything in Starter plus recurring bookings, online payment collection, catering management, and staff rota tools.
Frequently asked questions
Can SpaceHelm handle both sports bookings and function room hire?
Yes. SpaceHelm is designed for sports clubs that run multiple revenue streams — pitches, courts, function rooms, and bar events — all managed from a single dashboard with separate calendars and pricing for each space.
Can members book pitches themselves online?
Yes. Your club gets a branded online booking portal where members and external hirers can check availability and book in real time. You control which spaces are available for self-service booking and which require approval.
Does it work for clubs with volunteer staff?
Absolutely. SpaceHelm is built to be simple enough for volunteers to use without training. Staff and volunteers receive clear booking notifications and can view their assignments on any device.
How does payment collection work?
You can require a deposit or full payment at the time of booking. SpaceHelm handles card payments securely, sends receipts automatically, and tracks outstanding balances — so your treasurer always has an accurate picture.
Is there a free trial?
Yes. SpaceHelm offers a 14-day free trial with no credit card required. You can set up your spaces, import existing bookings, and invite staff before committing.
Ready to modernise your sports club bookings?
Start your free 14-day trial — no credit card required. Set up your spaces and invite your team in under an hour.