Booking software for
function venues
Manage weddings, corporate events, private parties, and regular hirers from one professional dashboard. Collect deposits automatically, handle catering pre-orders, and keep your team briefed — without the spreadsheets.
The challenges function venues face
- Enquiries managed across email, phone, and social media
- Deposits tracked on spreadsheets or not at all
- Catering requirements noted on paper and misplaced
- Staff briefed verbally with no written record
- No clear view of revenue across event types
What SpaceHelm gives you instead
- One professional booking portal for all enquiries
- Deposits collected by card at the time of booking
- Catering pre-orders captured and sent to the kitchen
- Staff assigned with full event brief on any device
- Revenue dashboard by event type, space, and period
Everything a function venue needs
Eight modules built for venues that run events professionally.
Event & function bookings
Manage weddings, corporate events, birthday parties, and private dinners from a single calendar. Each booking captures guest numbers, layout preferences, and special requirements.
Deposit & balance management
Collect deposits at the time of booking and automatically chase balance payments before the event. No manual reminders, no awkward conversations.
Catering & menu management
Customers pre-select menus and dietary requirements at booking. Your catering team receives a consolidated brief well before the event — no last-minute surprises.
Staff assignment & rotas
Assign event coordinators, waiting staff, and bar teams to each booking. Staff see their schedule and event brief on any device.
Multi-room & multi-space booking
Running a main hall, a breakout room, and an outdoor terrace? Manage all spaces from one calendar with separate pricing, capacity, and availability for each.
Recurring bookings
Set up regular corporate clients, weekly events, and seasonal recurring bookings without re-entering details each time.
Meetings & supplier coordination
Schedule planning meetings with clients, tastings with caterers, and maintenance visits — all in the same system as your event bookings.
Revenue & occupancy reporting
Track revenue by event type, space, and time period. Identify your most profitable event types and peak booking periods to inform your sales strategy.
Simple, transparent pricing
Online bookings, calendar management, invoicing, and email notifications. Everything a smaller function venue needs to get started.
Everything in Starter plus recurring bookings, online payment collection, catering management, and staff rota tools.
Frequently asked questions
Can SpaceHelm handle complex event bookings with multiple requirements?
Yes. Each booking in SpaceHelm can capture guest numbers, room layout preferences, catering choices, dietary requirements, and special requests. You can attach notes, documents, and custom fields to any booking.
How does the deposit and payment system work?
You set the deposit amount and payment schedule for each event type. Customers pay the deposit by card when they book. SpaceHelm automatically sends balance payment reminders before the event and tracks what's been paid and what's outstanding.
Can we manage multiple event spaces from one system?
Yes. You can set up as many spaces as your venue has — main hall, breakout rooms, outdoor areas, private dining rooms — each with its own calendar, capacity, pricing, and availability rules.
Does SpaceHelm integrate with our existing catering setup?
SpaceHelm includes built-in catering management — customers pre-order from your menus at booking, and your kitchen receives a consolidated order summary. It's designed to work as a standalone system rather than requiring integration with third-party catering software.
Is it suitable for a venue that hosts both corporate and private events?
Yes. You can configure different booking types, pricing structures, and requirements for corporate clients and private hirers. The dashboard gives you a clear view of all upcoming events regardless of type.
Ready to run your function venue more professionally?
Start your free 14-day trial — no credit card required. Set up your event spaces and start taking bookings today.